OPERATIONS PLAN FOR SUMMER 2023 – UPDATED 11/03/2022
(SUBJECT TO CHANGE AS CONDITIONS WARRANT)
Covid Safe. That’s our goal for 2023. For now, getting a Covid-19 vaccination appears to be the path back to pre-pandemic camp operations, free of many of the restrictions we have learned to live with for the past couple of years. With the expectation that Covid-19 vaccinations are available to all age groups by Summer 2023, so long as a person is medically eligible, being fully up to date on vaccinations will be a requirement to attend, work or visit Medomak, without exception.
Should conditions change, we will continue to take into account the most current guidance from the CDC, the State of Maine, the American Camp Association, and industry best practices, putting plans in place to allow for fun and safe programming.
The safety of our customers, staff, and community is paramount and is the responsibility of all of us who will make up the Medomak community.
GENERAL COVID RELATED POLICIES/PROCEDURES
VACCINATION
To absolutely limit the chance for transmission of the virus while at Medomak, we will require all campers, participants, staff, and visitors to be up to date on their Covid 19 vaccinations, and to provide proof prior to coming to camp.
If my vaccinations are up to date, why insist we follow all the other protocols?
Vaccines have been shown to be extremely effective in preventing severe disease. With all campers, participants, staff, and visitors being up to date on their vaccinations, we believe we can now relax many of the more restrictive protocols. This decision, however, is predicated on everyone doing their part in maintaining Covid protocols to further lessen the risk to others. We will continue to expect all campers, participants, staff, and visitors to observe all precautions outlined in our Covid practices.
TESTING
The CDC indicates testing vaccinated individuals if they present symptoms or have a confirmed exposure. Should a participant be symptomatic for COVID-19 or have a confirmed exposure, Medomak will require testing of the participant. Should a positive test be confirmed, the participant will need to leave Medomak or isolate in their cabin. We are not equipped to provide medical treatment due to Covid.
MASK POLICY
Medomak will follow current CDC recommendations on mask-wearing, as well as any mandates that may come from local and state authorities.
CONFIRMED COVID INFECTION
Medomak is not equipped to offer medical treatment for Covid disease. So, if any participant tests positive, they will have to leave Medomak, or isolate in their cabin for the health and safety of the others on site. We are required to report to the Maine Department of Health and Human Services any Covid exposures and track any potential spread.
FOOD AND LODGING
ACCOMODATIONS
Entering another participant’s cabin increases the risk of viral spread, and therefore entry into another dwelling other than your own is not permitted. Any maintenance or repairs needed during your stay will be completed without guests present, and staff will be properly masked.
HOUSEKEEPING AND CLEANING
Cabins will be thoroughly cleaned and sanitized prior to your arrival.
Will you service cabins during our stay?
For the safety of our staff and the safety of our guests, we will not service cabins while the program is in session. Trash collection and linen exchange will be done on request
DINING
Dining will occur indoors in a well-ventilated dining hall. Outdoor dining will be available for those more comfortable eating outdoors.
ACTIVITIES
RETREAT CENTER PROGRAMS
Programs and activities will be conducted to the extent that they can be done safely; social distancing and masking for larger groups may be required. Wherever possible, activities will be held outdoors or if indoors in open, well-ventilated spaces.
PAYMENTS
DEPOSIT AND PAYMENTS
A non-refundable 10% deposit will be required to register your family and reserve a cabin. 50% of the balance will be due February 1st, with the remaining balance due May 1st. Registration after February 1st will require 50% of the balance to register. Registration after May 1st will require 100% of the balance to register.
CANCELLATION POLICY
Cancellations within 14 days of your arrival will result in a full credit applied toward a future stay at Medomak. In the event Medomak must cancel a program, a full refund will be given.
Sorry, but Medomak cannot be responsible for nonrefundable airline tickets or other travel or indirect expenses associated with cancellations.
CASH DISCOUNT
A cash discount of 2.6% will be applied to payments made via check, or money order.
COVID WAIVER
The policies and procedures for Medomak this summer make foremost the safety of our campers, participants, and staff. It’s in everyone’s best interest to know what to expect in preparation for coming to Medomak. As an assurance, we will require as part of the registration process that each of our attendees along with any individuals who accompany the attendee to sign a waiver agreeing to our procedures.
What happens if I or any member of my family does not comply with the provisions of the waiver I signed for myself and on behalf of members of my family?
If you or anyone who attends Medomak with you knowingly fails to comply with Medomak Covid policies and procedures, Medomak reserves the right to require that you and all members of your party leave the property immediately with no refund.
If you have any questions or concerns, please don’t hesitate to reach out to us.
